Understanding the RIBA Work Stages is a key step when planning any construction or renovation project. This industry-standard framework acts as a clear and reliable roadmap, guiding your project from the very first ideas all the way through to long-term use. Whether you’re adding extra space, modernising your home, or embarking on a completely new development, knowing how the stages work helps you feel informed, confident, and in control right from the start.

RIBA Work Stages & How They Support Your Project

The RIBA Work Stages offer structure, clarity, and confidence throughout every phase of a project, something we prioritise at Amico Design when supporting clients across Milton Keynes and the surrounding areas. Below, you’ll find quick links to the key sections of this guide, helping you navigate straight to the topics you’re most interested in:

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How Many RIBA Stages Are There?

The RIBA (Royal Institute of British Architects) Plan of Work is made up of eight stages, numbered 0 through 7, which guide a project from its very first strategic decisions all the way through to long-term building use. These stages provide a clear roadmap, helping everyone involved understand what comes next and how each step contributes to the overall project.

The stages are:

  • Stage 0: Strategic Definition – Setting out the project goals and checking feasibility
  • Stage 1: Preparation and Briefing – Developing a detailed brief and project plan
  • Stage 2: Concept Design – Turning ideas into early architectural concepts
  • Stage 3: Spatial Coordination – Ensuring all design elements work together and meet planning requirements
  • Stage 4: Technical Design – Producing detailed drawings and specifications for construction
  • Stage 5: Manufacturing and Construction – Bringing the design to life on site
  • Stage 6: Handover – Final inspections, snagging, and formally handing the building over
  • Stage 7: Use – Monitoring performance and ensuring the building meets long-term needs

Construction projects can be complex, involving multiple specialists and a wide range of tasks. The RIBA Plan of Work helps organise this process, making it easier for architects, contractors, and clients to work together smoothly, avoid confusion, and reduce delays.

At Amico Design, we follow the RIBA Plan of Work 2020 for every project. This globally recognised standard ensures that each stage is carefully planned and executed, giving our clients clarity, consistency, and peace of mind, whether it’s a small home extension or a large-scale development.

For more details about the framework itself, you can explore the official guide from the RIBA.

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What Are the RIBA Plan of Work Stages?

The RIBA Plan of Work stages divide the entire project process into eight defined phases. Each stage has a clear purpose and specific outputs, helping clients, architects, and contractors understand exactly what needs to be achieved.

Below is a detailed breakdown of each stage and what it involves:

RIBA Stage 0 – Strategic Definition

This is where your project begins. Before any design work starts, we meet with you to understand your vision, goals, and expectations. We assess the project’s feasibility, conduct background research, review planning considerations, and identify any risks that could affect your plans.

At the same time, we look closely at your budget and help shape the overall direction of the project. Working with experienced Architects in Leicester ensures that, by the end of this stage, everyone is working from a clear, realistic foundation, giving you confidence and peace of mind before moving forward with the design.

Useful guidance on planning constraints is available through the Planning Portal.

RIBA Stage 1 – Preparation and Brief

Stage 1 is all about laying the foundations for your project. During this phase, we work closely with you to create a detailed project brief that reflects your goals, desired spaces, budget, and timeline. Think of it as the blueprint that will guide the entire design process.

At this stage, we will:

  • Collect important survey information about your property
  • Review the site to identify both opportunities and any constraints
  • Put together an initial timeline for your project
  • Develop early design statements to outline our initial ideas
  • Confirm and refine the final brief with your input

Once the brief is approved, we have a clear roadmap and are ready to move into the exciting part, turning your vision into tangible designs.

RIBA Stage 2 – Concept Design

This is where the design starts to come to life. Using all the insights from Stage 1, we create early architectural concepts that reflect your vision, your needs, and your budget.

During this stage, you can expect:

  • Initial floor plans showing how spaces could flow
  • Outline drawings that give an overview of the layout
  • 3D models or sketches to help you visualise your project
  • Early discussions with planners to check feasibility
  • Initial cost reviews to ensure ideas are realistic

At this point, many clients also start exploring different architectural styles to help guide the design direction. If you’re looking for ideas or inspiration, our recent blog on the different types of architecture is a great resource to help you decide what style best fits your vision.

We’ll work closely with you, seeking your feedback at every step, refining the concepts until they truly feel like your own. This collaborative approach ensures the final concept excites you and aligns with your goals.

RIBA Stage 3 – Spatial Coordination

Stage 3 is all about making sure every part of your design fits together perfectly. Here, we coordinate architectural drawings with structural and mechanical designs so that nothing is overlooked.

This stage ensures that:

  • The layout meets your functional and spatial requirements
  • Structural and engineering elements are fully integrated
  • The design aligns with planning regulations and practical considerations

By the end of Stage 3, your design will be fully coordinated and ready for planning applications or the next steps in detailed design. It’s the stage where the ideas start to feel real and achievable, giving you confidence that your project is moving in the right direction.

If you require help understanding planning policies or building regulations, the UK Government Approved Documents are a reliable source.

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RIBA Stage 4 – Technical Design

Stage 4 is where the fine details are finalised. All the ideas from earlier stages are developed into detailed architectural and engineering drawings that are ready for construction. Think of this as the “instruction manual” for your build.

During this stage, we:

  • Produce full technical drawings for every aspect of the project
  • Finalise structural calculations and building systems
  • Prepare specifications for materials, finishes, and fittings
  • Compile all information needed for building regulations and tenders

This stage ensures that contractors have everything they need to bring your vision to life accurately. It’s also when any last refinements are made to ensure your project is fully aligned with your brief, budget, and expectations.

RIBA Stage 5 – Manufacturing and Construction

Now the project really starts to take shape. Stage 5 is all about bringing the designs to life on site. Contractors and builders follow the detailed plans to construct your project, while we oversee progress to make sure everything goes smoothly.

Key activities in this stage include:

  • Managing site logistics and schedules
  • Regularly visiting the site to monitor progress
  • Resolving any unexpected issues that arise
  • Ensuring the quality and accuracy of the work

This is often the most exciting stage for clients, as you can start seeing your ideas transformed into reality. With our guidance, we ensure construction runs efficiently and meets the high standards you expect.

RIBA Stage 6 – Handover

Once construction is complete, Stage 6 is all about handing the building over to you and making sure everything is ready to use. This stage ensures the project is finished to a high standard and that you feel comfortable operating and maintaining your new space.

During handover, we:

  • Carry out final inspections and resolve any snagging issues
  • Provide all necessary certificates, warranties, and documentation
  • Offer guidance on operating and maintaining building systems
  • Arrange any agreed aftercare support to make sure everything continues running smoothly

Stage 6 is about giving you peace of mind. By the time this stage is complete, you can enjoy your new space with confidence, knowing that it has been carefully checked and fully prepared for everyday use.

RIBA Stage 7 – Use

Stage 7 is the final stage, where your building is fully up and running in everyday life. This phase focuses on making sure that your project continues to meet your needs, performs efficiently, and provides a comfortable, functional space long after construction is complete.

During this stage, we typically:

  • Carry out a post-occupancy review to see how the building is performing in real life
  • Identify any long-term maintenance or operational considerations
  • Check that sustainability and energy-efficiency measures are working as intended

Working with experienced teams like our architects in northampton ensures nothing is overlooked — from the very first concept to long-term building performance.

How to Plan for RIBA Work Stages

Effective planning begins with Stage 0, defining project goals, budget, and stakeholders. Stage 1 builds a detailed brief, while Stage 2 allows exploration of design ideas. Stages 3 and 4 focus on coordination and technical detailing, ensuring designs are compliant and buildable. Stage 5 requires careful site management, Stage 6 involves handover and documentation, and Stage 7 focuses on long-term use and evaluation.

At every stage, Amico Design works closely with clients, providing guidance and support to make the process smooth and understandable. Using this structured approach, even complex projects can be completed on time, within budget, and to the highest standards.

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Why The RIBA Work Stages Matter

Following the RIBA Work Stages gives your project structure, helps minimise risks, and keeps communication smooth and transparent. Whether you’re planning a small home extension or a larger new-build development, these stages act like a roadmap, keeping everyone aligned, organised, and working together to achieve the best possible outcome.

Clients benefit in several important ways:

  • Clarity: Everyone involved, from architects and engineers to contractors and suppliers, knows what’s happening, when, and why. This transparency makes it easier to make decisions, avoids surprises, and helps you feel confident that your project is progressing smoothly
  • Consistency: Following a recognised framework ensures that the same high standards are applied at every stage. Work is carefully planned and executed to meet professional, legal, and technical requirements. This consistency reduces mistakes or oversights and gives you peace of mind throughout the project
  • Collaboration: Construction projects bring together specialists with different expertise. The RIBA Work Stages provide a shared process and language that encourages teamwork. Architects, engineers, contractors, and clients all work together efficiently, ensuring designs are integrated, construction runs smoothly, and potential issues are spotted and resolved early
  • Cost Control: With cost reviews built into each stage, you can make informed decisions and avoid financial surprises. Independent cost consultants, such as Bhangals Construction Consultants, can further support this.

These benefits are especially valuable for larger or more complex projects, where multiple teams and contractors are involved. The RIBA Work Stages act like a roadmap, keeping everyone aligned, helping prevent delays, and ensuring the final result meets both your design expectations and functional needs.

In short, following this framework turns what could be a stressful and confusing process into a clear, manageable journey. You get confidence, control, and clarity at every step, knowing that your project is progressing as planned and your vision is being realised.

Someone Looking At A Drawing

Partnering With Amico Design For A Smooth, Structured Project

Working with a team that understands the RIBA Work Stages inside and out makes all the difference to your project’s success. At Amico Design, we guide you through each stage with clarity, transparency, and complete support, whether you’re planning a small home extension or a large residential development.

If you’re looking for experienced architects, our team is here to provide expert guidance from the very first idea through to the final inspection. With a strong focus on communication and attention to detail, we ensure every project is delivered with confidence, care, and professional excellence.

When you’re ready to start planning your project, we’re here to bring structure, creativity, and technical expertise every step of the way. If you’d like to discuss your ideas, explore the next steps, or get tailored advice, simply contact our team. We’re always happy to help and guide you through the process.